Finnish Central Government Procurement Spend

Procurement Invoices of the Central Government

The data includes the Finnish central government’s procurement related invoices from the beginning of 2016. The invoices of the Security Intelligence Service, the Border Guard, the National Police Board, and the Ministry of Defence’s administrative branch are not included in the publication.

The data consists of the procurement invoices of the accounting units within the Finnish central government’s budget economy. The budget economy is comprised of the state ministries, as well as the agencies and units within the different administrative branches. Additionally, the data includes the procurement invoices of the state’s central purchasing unit, Hansel Ltd. Purchases made by local and regional governments and those of state owned companies are not included.

Included in the data are invoices that have been recorded in the state’s procurement related accounts. The data is transferred to the service before archiving which means that the invoices have already been reviewed and approved. In case the invoice has been amended in the accounting system after the transfer, the amendments are not present in the data.

The data is a combination of information from the invoice’s header (e.g., name of buyer, name of supplier, date) and invoice accounting rows (e.g., account, posting amount). Hence, a single row in the data corresponds to the information of a single accounting row of a given invoice. An invoice may consist of multiple accounting rows. The data has been enriched with the names of administrative branches. If the original invoice included the vendor’s registration number / vat-number, it is included in this data as well. Additionally, to help in analyzing the data, the bookkeeping accounts have been grouped into procurement categories.

Fields in the data:

· case_id (a unique, invoice level identifier from the invoice handling system)

· bookkeeping_unit_id and bookkeeping_unit (the bookkeeping unit ids correspond to those in the Finnish State Treasury’s listing)

· supplier_business_id and supplier_name

· account and account_number

· procurement_category

· invoice_entry_date

· posting_sum

Confidential content

Some state purchases are classified confidential by law. Confidential purchases are not included in the data. Additionally, the supplier information in parts of the material has been anonymized based on the Act on Openness of Government Activities. When anonymized, the values of both the supplier name and the supplier number fields are replaced with “Confidential”.

Vendor information is also anonymized when the vendor is a private person. The anonymization is done also, when it not possible to determine whether the vendor is a sole trader or a private person. In these cases, the supplier name and number have been replaced with “Supplier information not public”. Due to technical reasons, it is possible that parts of the data are unnecessarily anonymized.

The data is presented in yearly files, beginning from 2016. The current year’s file if updated roughly every month. The visualized portal OpenProcurement.fi is based on the same data.

  • The state procurement accounts are listed in the final report of the State Procurement Development Project (HANKO) (in Finnish), annex 7, pages 91 -93.

Change Log

9.10.2018

· Data and this description text made available in English

13.11.2018

· Data updated

29.1.2019

· First data set of 2019 invoices published

· Data updated

15.3.2019

· Data updated

· Fixed parts of 2018 and 2019 data which were mistakenly duplicated (only a relatively small proportion of data was affected)

5.4.2019

· Data updated

Resources (12)

Additional Info

Field Value
Tags
Collection type Open data
International benchmarks
Maintainer Hansel Oy
Maintainer email Hansel Oy
Maintainer website https://tutkihankintoja.fi/
Owner Hansel Oy
Geographical coverage
Links to additional information
Source
Author
Author email
Update frequency
Valid from 06.09.2017
Valid till
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